Contacting State Legislature

To address issue that are unique to your state, you can help your own business by contacting members of your state legislature. Keep them informed of legislation or regulations affecting you, your business, and the meat industry.


Tips on Writing Congress
The letter is the most popular way to contact a Congressional office. If you decide to write a letter, the list below reviews some helpful suggestions that will improve the effectiveness of the letter.

  1. Your letter should be short, preferably one page, courteous and to the point.
  2. Write only about one issue.
  3. You should state the purpose of your letter in the first paragraph.
  4. If you are writing about particular legislation, identify it as Senate Bill: S._____, or House Bill: H.R._____.
  5. State your support or opposition to the bill. Mention key points and use examples to support your position.
  6. Mention key points and use examples to support your position.

Addressing Correspondence

To a Senator

      The Honorable (full name)
      ____ (Room number) ____ (Name of) Senate Office Building
      United States Senate
      Washington, DC 20510
    Dear Senator (last name):

To a Representative

      The Honorable (full name)
      ____ (Room number) ____ (Name of) House Office Building
      United States House of Representatives
      Washington, DC 20515
    Dear Representative (last name):

Note: When you write to the Chair of a Committee or to the Speaker of the House, you should address them as: Dear Mr. Chairman or Madam Chairwoman, or Dear Mr. Speaker.


Tips on Emailing Congress

Generally, the same guidelines apply as with writing letters to Congress. You may find and email your Senators and Representatives directly from the website www.congress.org. For the subject line of your e-mail, identify your message by topic or bill number. The body of your message should use this format:

      Your Name
      Address
      City, State, ZIP Code
      Dear (Title) (Last Name),
    Start your message here.

Visiting Members of Congress

If you decide to visit members of Congress, the list below reviews some helpful suggestions that will improve the effectiveness of your visit.

  1. Determine who you want to see and plan your visit carefully.
  2. Make an appointment by contacting the Member’s appointment secretary or scheduler. Explain the purpose for the meeting and who you represent.
  3. Be prompt for the meeting and patient. Also be flexible. It is not uncommon for a Member to be late, or have the meeting interrupted, due to crowded schedules. You might have to continue your meeting with a staff person.
  4. Be well-prepared. Bring information and materials supporting your position. The Member may not know a lot about the issue, so it is your job to educate her or him.
  5. Be political! Demonstrate the connection between what you are asking and the Member’s constituency. Tell how you can help and ask the Member for a commitment!
  6. Follow up! Be ready to answer questions or provide additional information. Follow up your meeting with a thank you letter outlining what you discussed during the meeting, and send along additional materials or information requested.